MONTHLY TUITION COLLECTION CHECKLIST
Before billing: Confirm period, due date, agreed tuition and payment method.
Prepare bill: List assessed charges and approved credits; give it a number.
Before reminder: Check verified payments; calculate the balance remaining.
Follow up: Send the right message privately, in the family's chosen language.
After PAID report: Check amount, date, reference and destination in your records.
After verification: Create a receipt and update the ledger. Keep partial
payments separate so remaining balances stay clear.
End of cycle: Reconcile documents to received payments and resolve exceptions.
Keep real family records private; store saved PDFs with restricted access.

WORKED EXAMPLE
$800 tuition + $25 assessed fee - $25 approved credit = $800 bill.
$200 earlier verified payment + $300 verified today = $500 paid.
Today's receipt records $300 received; remaining balance is $300.
A parent reporting PAID alone does not reduce that $300 balance.
