Free printable tool · No signup · USD

Daycare tax statement generator

Every January, parents ask for the same document: proof of what they paid you for childcare last year, with your tax ID for their return. Build that year-end statement here in a minute — one per family — and print it or save it as a PDF.

Your entries stay in this tab, are not stored by TuitionPing and are not copied into the demo. Build each total from your payment records, and share the finished statement privately: it contains your tax ID.

Build a year-end statement

Use the total the family actually paid during the tax year, from your records — including any months they paid late, and excluding amounts billed but never paid. Parents claiming the child and dependent care credit need your tax ID on the statement; leave it out only if you plan to provide it another way. This tool is not tax advice.

Complete the form to preview the statement.

What parents do with this statement

Parents claiming the child and dependent care credit report their provider's name, address and tax ID on IRS Form 2441, and many attach your totals to dependent-care FSA records. A clear statement in January saves you a dozen one-off texts in February.

Chasing the payments that make up the total? See the bill-to-receipt collection workflow.

Year-end tuition statements, explained plainly

What is a daycare year-end tax statement?

A short document from the childcare provider summarizing what a family paid for care during the calendar year, with the provider's name, address and tax ID number. Parents use it when they claim the child and dependent care credit or document dependent care FSA expenses. There is no official IRS form for the statement itself — providers issue their own, which is what this generator makes.

What should it include?

Your program's name and address, your EIN or other tax ID number, the parent's and child's names, the tax year, the total the family paid for care that year, and the date you issued it. A care period and your contact details help parents match the statement to their records.

A worked example

A family paying $950 a month for a full year of care paid $11,400. If they joined in March and paid for ten months, their statement total is $9,500 — the statement always reports money received in that calendar year, not the contracted rate. Load the fictional example above to see the finished document.

Why do parents need my EIN?

IRS Form 2441, used for the child and dependent care credit, asks for the care provider's name, address and taxpayer identification number. Parents generally cannot claim the credit without it. Share the finished statement privately with each family, the way you would any document containing a tax ID.

When should I send statements?

In January, after the year ends and before parents file. Build each statement from your payment records for the full calendar year — not from invoices alone — so the total matches money you actually received.

Does this tool store or send what I type?

No. The statement is built in your browser tab. Nothing is stored by TuitionPing, sent anywhere, or copied into the demo. Closing or reloading the tab clears the form.

Subscribers skip the one-by-one work

TuitionPing keeps each family's verified payment record through the year, so year-end is already totaled: accounts include an annual tax summary, and a statement link can be generated for each family instead of printing one at a time. Watch the 48-second walkthrough or see the plans.